A payslip template for the Philippines should show the employee’s earnings for the pay period (basic pay, overtime, night differential, holiday pay and allowances), every deduction (SSS, PhilHealth, Pag-IBIG, withholding tax and loans) and the resulting net pay. Use the free payslip generator below to create one, or copy the sample layout.

Quick answer: Net pay = gross pay − employee shares of SSS, PhilHealth and Pag-IBIG − withholding tax − other authorized deductions. For a ₱30,000 monthly salary with no other pay, the 2026 deductions are ₱1,500 SSS, ₱750 PhilHealth, ₱200 Pag-IBIG and ₱1,007.55 withholding tax, for a net pay of ₱26,542.45.

Last updated: October 29, 2026

Key Takeaways
  • A Philippine payslip lists earnings, statutory deductions, other deductions and net pay for each pay period.
  • Employers must keep payroll records for every employee, and payslips are how employees see them.
  • Only deductions allowed by law or authorized in writing by the employee can appear on a payslip (Article 113, Labor Code).
  • Electronic payslips are fine, as long as employees can access and keep them and personal data is protected.

Free Payslip Generator (Philippines)

Enter the employee’s pay for the month. The generator computes the 2026 SSS, PhilHealth, Pag-IBIG and withholding tax deductions and builds a payslip you can print or save as a PDF.

Required.
Other earnings and deductions this period
Commissions or taxable allowances.
De minimis benefits such as rice or laundry allowance.
SSS or Pag-IBIG loan payments, cash advances.
Enter the monthly basic pay to generate a payslip.
Monthly payroll estimate using the 2026 employee shares for SSS (5% of the monthly salary credit, ₱5,000 to ₱35,000), PhilHealth (2.5% of basic pay, ₱10,000 to ₱100,000), Pag-IBIG (2%, capped at ₱200) and the BIR withholding tax table. For minimum wage earners the tool sets withholding tax to zero; tax any pay above the minimum wage separately. Not tax advice.
Want payroll, overtime and holiday premiums handled for you? Asiacruit’s Employer of Record services start at $199 per employee per month. Schedule a call with us

Sample Payslip (Philippines)

This sample is for a monthly-paid employee earning ₱30,000, with 10 hours of ordinary-day overtime and a ₱2,500 rice subsidy, for October 2026.

EarningsAmount
Basic pay₱30,000.00
Overtime pay (10 hours at 125%)₱2,155.17
Rice subsidy (de minimis, non-taxable)₱2,500.00
Gross pay₱34,655.17
DeductionsAmount
SSS employee share (5% of ₱32,000 MSC)₱1,600.00
PhilHealth employee share (2.5% of ₱30,000)₱750.00
Pag-IBIG employee share₱200.00
Withholding tax₱1,315.83
Total deductions₱3,865.83
₱30,789.34
Net pay on the sample payslip after SSS, PhilHealth, Pag-IBIG and withholding tax

The withholding tax is computed on taxable compensation of ₱29,605.17 (₱32,155.17 taxable pay minus ₱2,550 in contributions), which is 15% of the excess over ₱20,833. The rice subsidy is within the 2026 de minimis ceiling, so it is not taxed.

What a Payslip Should Include

  • Employer details: registered business name, and address or TIN if you include them on your template.
  • Employee details: full name, employee number, position or department.
  • Pay period and pay date, for example October 16 to 31, 2026, paid October 31.
  • Rate of pay: monthly salary or daily rate, plus days or hours worked for daily-paid employees.
  • Earnings: basic pay, overtime, night differential, holiday and rest day pay, taxable allowances, commissions and non-taxable de minimis benefits, each on its own line.
  • Statutory deductions: the employee shares of SSS, PhilHealth and Pag-IBIG, and withholding tax.
  • Other deductions: SSS or Pag-IBIG loan payments, cash advances and other deductions the employee authorized in writing.
  • Gross pay, total deductions and net pay.
  • Optional: employer contributions and year-to-date totals, which make it easier to check the annual BIR Form 2316.

2026 Payslip Deductions Explained

Deduction2026 employee shareHow it is computed
SSS₱250 to ₱1,750 a month5% of the monthly salary credit (₱5,000 to ₱35,000)
PhilHealth₱250 to ₱2,500 a month2.5% of monthly basic salary, with a ₱10,000 floor and ₱100,000 ceiling
Pag-IBIGUp to ₱200 a month2% of monthly pay up to ₱10,000 (1% if pay is ₱1,500 or less)
Withholding taxDepends on payBIR withholding tax table, on pay after contributions
Loans and other deductionsAs agreedOnly if allowed by law or authorized in writing by the employee

Are Payslips Required in the Philippines?

The Labor Code’s implementing rules require employers to keep payroll records showing each employee’s rate of pay, hours or days worked, earnings, deductions and net pay. These records must be kept for at least three years and made available to DOLE labor inspectors. A payslip is the standard way to show employees that information each pay day, and the Batas Kasambahay (RA 10361) expressly requires employers to give domestic workers a payslip.

Deductions are restricted. Under Article 113 of the Labor Code, employers can only deduct amounts required by law (such as tax and statutory contributions), insurance premiums and union dues the employee agreed to, and other deductions allowed by DOLE rules or authorized by the employee in writing.

Electronic Payslips and Data Privacy

Payslips sent by email or through an HR portal are common in the Philippines. DOLE does not prescribe a payslip format, but employees must be able to access and keep their payslips. Because payslips contain personal and financial information, the Data Privacy Act (RA 10173) applies. Send them only to the employee, protect PDF files with a password or use a secure portal, and limit who in the company can see them.

Common Payslip Mistakes

  • Combining overtime, holiday and night pay into one line, which makes errors hard to spot.
  • Deducting the employer’s share of SSS, PhilHealth or Pag-IBIG from the employee.
  • Taxing de minimis benefits that are within the ceiling, or not taxing amounts above it.
  • Making deductions for uniforms, losses or cash shortages without a legal basis or written authorization.
  • Not keeping copies of payroll records for at least three years.

Want payslips generated and sent for you?

Asiacruit runs gross-to-net payroll for Philippines hires, files SSS, PhilHealth, Pag-IBIG and BIR returns, and sends secure payslips every pay day. Employer of Record services start at $199 per employee per month.

Schedule a call with us

Official sources: Department of Labor and Employment (DOLE), Labor Code Article 113 and its implementing rules on payroll records, RA 10361 (Batas Kasambahay) and RA 10173 (Data Privacy Act). Contribution rates are from SSS, PhilHealth and Pag-IBIG for 2026.

Frequently Asked Questions

What should a payslip contain in the Philippines?

A payslip should show the employer and employee names, the pay period, the rate of pay, each earning (basic pay, overtime, night differential, holiday pay, allowances), each deduction (SSS, PhilHealth, Pag-IBIG, withholding tax, loans), gross pay, total deductions and net pay.

Is a payslip required by law in the Philippines?

Employers must keep payroll records showing each employee’s pay, deductions and net pay, and DOLE inspectors check them. Payslips are the standard way to give employees this information, and the Batas Kasambahay (RA 10361) expressly requires payslips for domestic workers.

Can payslips be sent electronically?

Yes. Electronic payslips by email or through an HR portal are common. Employees must be able to access and keep them, and employers must protect the personal data in them under the Data Privacy Act.

How do I compute net pay on a payslip?

Start with gross pay, then subtract the employee shares of SSS, PhilHealth and Pag-IBIG, the withholding tax and any other authorized deductions. For a ₱30,000 monthly salary in 2026, net pay is about ₱26,542.45.

Should de minimis benefits appear on the payslip?

Yes. List them as separate, non-taxable earnings so the employee and the BIR can see they were not taxed. Amounts above the 2026 de minimis ceilings should be treated as other benefits.

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